Payroll Deposits

Depositing Federal Payroll Taxes

General Questions
How are withheld federal income taxes and FICA deposited?
What if the company has not yet received an Employer Identification Number (EIN) by the time taxes are due?
Can an employer make a deposit without an EIN?
What is the default deposit frequency for new employers?
When are employers required to deposit federal income tax withholding and FICA?
What are the general rules for depositing taxes?
Are deposit dates based on when or how often an employer pays its employees?
Are there any exceptions to the deposit schedule?
How does the quarterly deposit rule apply?
What is the next day deposit rule and how does it apply?
What is a non-banking holiday?
What are the banking holidays?
When are taxes due if the original due date is a Federal holiday or banking holiday?
What are the consequences of depositing federal income tax withholding and FICA late?
 
Cash Deposits
When can an employer make cash deposits for taxes due?
What is the process for making cash deposits?
What is Form 8109-B?
Where can I obtain a blank Form 8109-B?
How does an employer obtain preprinted Federal Tax Deposit coupons (Form 8109-B)?
What is an authorized depository financial institution?
Can deposits be made at a Federal Reserve Bank?
 
Electronic Deposits
When must an employer begin depositing payroll taxes electronically?
What is the Electronic Federal Tax Payment System (EFTPS)?
Which taxes are deposited using EFTPS?
How does an employer enroll in EFTPS?
How does an employer use EFTPS?
What are the consequences for not using EFTPS when it is required?